VILLAGE OF BARODA

Council Minutes

Baroda Municipal Building

December 7, 2009

6:30 p.m.

Members Present: Larry Nye – President Pro-Tem, Trustees Claudia Brister, Ed Rath, Milt Sluder, Mona Stankiewicz and Don Turney, Treasurer Amy Hemphill and Clerk Diane Mensinger

Members Absent:  President Bob Getz

Meeting called to order at 6:34 p.m. by President Pro-Tem Larry Nye. Meeting opened with the Pledge of Allegiance.

   I.       Audience Comments - None

        II.      Reports

A.    Police – The Police Board hired John Miller as a full-time officer at the December 1, 2009 meeting.

B.     Village Engineer

1.  Hills Rd/Streetscape – no update – waiting on paperwork from MDOT

C.  Committees

1.      Park

                              a.  Bows and lighted garland have been added to the gazebo decorations this year.

                              b.  The flower bed around the gazebo needs to be cleaned out – it is suggested that in                                                   

                                   March the lilies be dug up and separated. 

2.      Finance

                              Treasurer Hemphill stated that we will see approximately an $11,000 shortage in State

                              Revenue Sharing yet this fiscal year.

D.  Planning Commission

      Ed Rath stated that the Planning Commission recommends the approval of the Construction Guidelines for the Industrial Park.

III.       Unfinished Business

                  A.  Hills Rd/First St Intersection – no report

      B.  MEDC Confirmation - Chuck Eckenstahler met with the MEDC representative on Friday and is sending her the final 

            paperwork for approval. He hopes to hear a confirmation on our low-mod income status by the end of the week.

      C.  Revolving Loan Fund – committee will meet this week to review three applications

      D.  Miscellaneous - None

IV.       New Business

A.  Christmas Bonus

      Motion by Ed Rath seconded by Mona Stankiewicz to give the full time employees plus the treasurer a $150.00 bonus and

     the part-time worker $100. Motion carried, no nays.

B.  Construction Guidelines

      Motion by Ed Rath, seconded by Milt Sluder to approve the Declaration of Conditions, Covenants, Restrictions, and

      Reservations for the Industrial Park as recommended by the Planning Commission.

                                                      YES    NO      ABSENT

                  Bob Getz                                             X

                  Larry Nye                    X

                  Claudia Brister             X

                  Ed Rath                       X

                  Milt Sluder                   X

                  Mona Stankiewicz       X

                  Don Turney                  X

      Motion carried.

C.  Bridgman Chamber Membership

      Consensus was not to join at this time.

D.  KDP Retirement Plan

      Treasurer Hemphill reported that KDP (the third party administrator of the retirement plan) has increased their annual fees

      by $50. Motion by Ed Rath, seconded by Don Turney to retain DKDP as the retirement plan administrator for the coming

      year. Motion carried, no nays.

E.  Accounting Software

      Two proposals were presented by the clerk and treasurer. The current system isn’t working as well as it did before the

      company switched from financial to accounting. The new systems would save the treasurer a lot of time and would allow her

      to post payroll directly to the accounting software. Motion by Ed Rath, seconded by Don Turney to purchase BS&A

      Accounting Software with a purchase price of $7685 with deferred billing and to look into how we can cut the cost by doing

      installation ourselves.

                                                      YES    NO      ABSENT

                  Bob Getz                                             X

                  Larry Nye                                X

                  Claudia Brister              X

                  Ed Rath                        X

                  Milt Sluder                   X

                  Mona Stankiewicz        X

                  Don Turney                  X

      Motion carried.

F.  Miscellaneous - None

       V.       Consent Agenda

A.    Council Minutes – correction Page 3 VI. Council Comments, B.2. – add the words “in the future” at the end of the final sentence.

B.     Treasurer’s Report

C.     Paying of Bills and Transfers - $14,737.35

D.  Correspondence – Thank you from Joan Milius, Miss Baroda 2009 was read.

Motion by Nina Stankiewicz, seconded by Milt Sluder to approve the consent agenda items. Motion carried, no nays.

    VI.         Council Comments

A.    President Comments - Absent

B.     Council Member’s Comments

      1.  Trustees – No comments.

                        2.  Treasurer Hemphill – Thanked the council for the Christmas bonus especially in these tough economic times.

                        3.  Clerk Mensinger

                             a.   Suggested that we hold “Christmas in the Village” next year instead of a “Christmas in the Park” on the first Sunday in 

                                   December 2010. One volunteer has come forward to help work on this event.

                             b.   Clerk Mensinger thanked the Council for the Christmas bonus.

Meeting adjourned at 7:15 p.m.

Recorded by:

Diane Mensinger

Village Clerk