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VILLAGE OF BARODA Council Minutes Baroda Municipal Building January 4, 2010 6:30 p.m.
Members Present: President Bob Getz, President Pro-Tem Larry Nye, Trustees Claudia Brister, Milt Sluder, Mona Stankiewicz and Don Turney, Treasurer Amy Hemphill and Clerk Diane Mensinger
Members Absent: Ed Rath
Guests Present: Pastor Kendall Holder
Meeting called to order at 6:32 p.m. by President Getz. Meeting opened with the Pledge of Allegiance
I. Audience Comments - none
II. Reports A. Police Chief – No report B. Village Engineer – No report C. Committees 1. Park – Trustee Nye - Nothing new to report 2. Finance –Treasurer Hemphill Budget meeting has been set for Thursday, January 14 at 6:30 p.m. D. Planning Commission – Nothing to report.
III. Unfinished Business A. Hills Rd/First St Intersection - Bob Getz Bid letting will take place on 1/8/2010. B. MEDC confirmation – Bob Getz We received a confirmation that we qualified for the low to moderate income status which will put our project into the pool for the MEDC Community Block Development Grant program. C. Revolving Loan Fund – Bob Getz The committee has reviewed the three applications and has invited two of the applicants to submit Part 2 of the application by January 8, 2010. D. Accounting Software – Treasurer Hemphill Treasurer Hemphill reported that BS&A Software currently does not work with a 64 Bit Operating System, which is what we have. They hope to have the conversion ready by the end of January. We will save $1,100 by setting up our own chart of accounts and payroll data base. We will not finalize the purchase software purchase until they have completed the 64 bit operating system conversion and we will continue to work on ways to get the price lowered. E. Miscellaneous 1. Zoning Map Resolution – Clerk Mensinger Clerk Mensinger stated that she has completed tracking down documentation of all zoning changes since 1997 in order to update the zoning map. We can have Berrien County GIS Department prepare a new zoning map or we can have Wightman & Associates do it. Motion by Trustee Stankiewicz, seconded by Trustee Turney to approve Resolution 2009-2010 #8 to Adopt Updated Zoning Map. YES NO ABSENT Bob Getz X Claudia Brister X Larry Nye X Ed Rath X Milt Sluder X Mona Stankiewicz X Don Turney X Motion carried.
IV. New Business A. Electrical Inspector Salary/Taxes – Treasurer Hemphill Ed Steinke, Electrical Inspector, has requested that payroll taxes be taken out of his inspector salary. In the past we have always treated the inspectors as independent contractors. If we take taxes out we have to add them to the employee report and pay7.65% FICA out of the Village’s portion of the permit fee. Council instructed Treasurer Hemphill to check with Gerbel & Co. to see how we are legally required to report their salaries before we make any changes. B. Truck Purchase Maint. Director Krone submitted a request to purchase a used truck to replace the 1989 Dodge pick-up currently being used as the salt truck. The frame is almost completely rusted through on the Dodge and the gas tank has fallen off twice. He has proposed that we purchase a used 1996 Dodge Ram ¾ Ton 4X4 Pick-up from Ken Zielke. Motion by Trustee Sluder, seconded by Trustee Nye to purchase the 1996 Dodge Ram ¾ ton 4X4 pick-up for $4,000 and to sell the 1989 Dodge and the extra snow plow. Motion carried, no nays. C. Miscellaneous 1. President Getz stated that the Personnel Committee should meet after the 1/14/10 budget meeting. 2. MDOT Contract Resolution – President Getz Motion by Trustee Brister, seconded by Trustee Sluder to approve Resolution 2009-2010 - #9 for MDOT Contract 09- 5567 authorizing President Getz and Clerk Mensinger to sign MDOT contracts for the Hills Road Project. YES NO ABSENT Bob Getz X Claudia Brister X Larry Nye X Ed Rath X Milt Sluder X Mona Stankiewicz X Don Turney X Motion carried.
V. Consent Agenda A. Council Minutes B. Treasurer’s Report C. Paying of Bills and Transfers - $4,360.40 Bills and $14,659.07 Transfers D. Correspondence Motion by Trustee Stankiewicz, seconded by President Getz to approve the consent agenda items. Motion carried, no nays.
VI. Council Comments A. President Comments 1. DPW hours – The maintenance department has changed their work hours to be 4 a.m. – 12 p.m. for the winter. It was Council consensus that they should only work those hours when it is required due to snowing and salting the streets otherwise hours should remain 7 a.m. to 3:30 p.m. President Getz also stated that the DPW should plow the Police and Fire Departments first thing before doing the streets. 2. Thank you notes read from Diane Mensinger, Kayla VanderPloeg (Miss Baroda 2010), Amanda Monroe (First Runner- Up), Katie Ander (Third Runner-Up) and the Baroda Queen Committee. B. Council Member’s Comments 1. Clerk Mensinger Welcome Packet – Clerk Mensinger presented a packet of information including a map of the village, Baroda brochure and Lakeshore Chamber brochure that would be given to new village residents. Council consensus was to present packets to all new village residents. 2. No comments from Trustees Nye, Brister, Sluder and Stankiewicz. 3. Trustee Turney commended the DPW for the fine job they do clearing the streets of snow during the winter. 4. Treasurer Hemphill a. H.S.A.’s – It is time for the Health Savings Account Deductibles to be paid. It was Council consensus to pay one-half of the deductible in January and the balance in July, unless an employee fulfills their deductible prior to July (with proof of an E.O.B.) then the full amount will be paid at that time. b. Third Quarter 2009-2010 Budget Reports are on file in the office.
Meeting adjourned at 7:11 p.m.
Recorded by: Diane Mensinger Village Clerk
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