BARODAFEST 2008

P O BOX 215    BARODA  MI  49101

(269) 422-2300 or 422-1779    Fax (269) 422-2407

 

DATE & HOURS:          Saturday, September 6, 2008

                                          10:00 a.m. to 8:00 p.m. 

FOOD VENDOR RULES AND CONTRACT 

1. All space fees of $75.00 are non-refundable.  A $25.00 deposit is also required and will be mailed back to       

    you after the Festival is over only if the following has been completed.  Upon leaving Saturday evening Vendor

    shall  remove and properly dispose of all rubbish, trash and discarded materials, including food and grease.         

    Vendor is responsible for  bringing appropriate containers for disposal and removal of such disposables.  ALL    

    GREASE MUST BE PROPERLY DISCARDED AND REMOVED FROM THE FESTIVAL GROUNDS

    BY THE VENDOR AND NOT INTO THE FESTIVAL’S DUMPSTER.  The deadline for the return of

    this signed contract with the fee and deposit totaling $100.00 for one space is August 29, 2008.

 

2. Space to be rented is a 10’ x 20’ space.  If you need additional space, you may rent two spaces for $150.00,

    three for $225.00, etc.  Only one $25.00 deposit fee is required per vendor, regardless of the number of spaces

    rented.

 

3. Priority in location of leased space shall be given to those vendors in their respective area in the order that

    they return signed contracts with payment.

 

4. Booth/Concession set up cannot begin before 7:30 a.m. and must be completed by 10:00 p.m. on Saturday,

    September 6, 2008.  Booth/trailer and all supplies must be removed by 12:00 a.m. Sunday, September 07,    

    2008.

 

5. The Barodafest Committee reserves the right to prohibit and remove the exhibit and/or sale of items that are

    not in keeping with the family nature of the event and which offend the moral standards of the community or

    are found to be causing a nuisance or disturbance by selling them at the Festival.  Similarly, no unethical or

    unlawful practice will be tolerated.

 

6. Although there will be police patrolling the area during the Festival, the Barodafest Committee assumes no

    responsibility for the security of the Vendor’s property and the Vendor agrees to hold the Festival harmless.

 

7. All items for sale must be conspicuously priced on signs for the food items and on signs near the individual

    items of merchandise.

 

8. No alcoholic beverages may be consumed by the Vendor or their workers during their working hours.

 

9.  No smoking is allowed in the concession units due to fire and health department regulations.

 

10.  All persons, companies or organizations renting booth/concession space do so as independent contractors

    and not as employees or agents of the Festival or its management herein, and as such assume all responsibility   

    for withholding taxes, Social Security, State taxes, Public liability and Worker’s Compensation Insurance and

    also assume responsibility for insurance coverage to, from and during the Festival and for accident or injury to

    himself and/or his equipment.

 

11.  Vendor may receive deliveries during Festival hours.

 

12.  Every booth shall have a fire extinguisher designed for electrical fires and if the booth is preparing or heating

    food it must also have a fire extinguisher designed for grease fires.  You must provide all proper extinguishers.

 

13.  Three wire, grounded electrical extension cords of wire gauge adequate for your electrical appliance usage

    must be provided by Vendor.

 

14.  Vendors shall have at least one person running the booth at all times except persons who are running a booth

    alone and who may only leave their booth to use the restroom.  Abuse of this rule will result in removal of your

    booth and forfeiture of your fees.

 

15.  Vendor shall submit with this contract proof of the following insurance coverages effective for the above date

    in the form of a Certificate of Liability Insurance.

        a.        Liability coverage of not less than $300,000.00

        b.       Worker’s Compensation, if available

        c.        It must list as an additional insured party and certificate holder Barodafest.  Under description

                   of…make sure the Festival is listed as additional insured and the date September 6, 2008 is listed. 

                   Where it says “CERTIFICATE HOLDER” it must say:

            ADDITIONAL INSURED: 

                         Barodafest

                         P O Box 215

                                           Baroda MI  49101

        Please make sure your insurance company understands our requirements because you will not be allowed to

        set up without the properly filled out certificate.

 

16 Each Vendor must provide with this contract copies of all necessary licenses/permits, including, but not

    limited to the following:

        a.        A copy of your Michigan Sales Tax License as you are responsible for paying the 6% sales tax to the

                   State.

        b.       A Michigan Health Department Food License is required prior to the start of the Festival if you are

                  selling foods prepared at the Festival.  A copy of the Health Department rules and guidelines is

                  enclosed.

 

17. Vendor agrees to keep the required insurance coverage and licenses active during the duration of the above

    stated date and displayed in their booths at all times during the Festival.

 

18. Vendor supplies all set up needs such as tables, canopy, lights, proper extension cords, etc.
 



 

 

This agreement is between the BARODAFEST COMMITTEE and

 _____________________________________________. Hereafter known as “vendor”.

         Vendor Name

It is agreed that the Vendor will pay Barodafest a $75.00 per space fee.  In addition, a $25.00 deposit is due with the return of this contract.  It is refundable only if the Vendor’s immediate area is kept clean and left free of trash and the adjacent trash barrels are dumped when needed into the Festival’s dumpster.

Please fill out the following information, retaining one copy of this contract for your records.  Return the signed contract with your check, along with your: 

  • Certificate of Liability Insurance
  • Copies of Michigan Sales Tax License and Health Department License

By August 29, 2008:

BARODAFEST

P O BOX 67

BARODA MI  49101

 

NAME OF BUSINESS:   ___________________________________________________________________

 ADDRESS:  _____________________________________________________________________________

 CITY:  _______________________________        STATE: ____________          ZIP:  _________________

 CONTACT PERSON: ____________________________________________________________________

 # SPACES NEEDED: _______________________________                   AMT ENC:  $_________________

DESCRIPTION OF SALE ITEMS:                        ______________________________________________________________________________________

 _________________________________________________________________________________________

 PHONE: _______________________________

 With my signature below, I certify that I have read, understand and agree to abide by the above stated rules and that said rules are part of my vendor contract as fully set forth herein.  I realize that failure to comply may result in my being asked to leave during the Festival and that I would forfeit all fees.

 

SIGNATURE:   ______________________________________________________________ 

DATE:              ______________________________________________________________

 

 

Barodafest 2008 Vendor Agreement

  

Name Of Company:          ___________________________________________________ 

Contact Person:                ___________________________________________________

 Mailing Address:              ___________________________________________________

                                        ___________________________________________________

Phone Number:            Home or Business ___________________

                                    Cell                      ___________________

Type of Vendor (Please give a brief description of items to be sold)

 

 

 

 

I understand that I am responsible for my own space, materials, insurance and permits, and shall hold harmless the Barodafest Committee, Village of Baroda, or Baroda American Legion Post 345 from any and all damages.

 

Date: ________________________            Signed: ___________________________________